Business Services Specialist (CC)

Under the direction of an assigned supervisor, perform a variety of specialized duties in support of an assigned Business Services office; monitor and implement a variety of financial and accounting procedures; train staff in the use of computerized financial system; assure security guidelines and regulations are followed by staff. Assist in the implementation of the routing process for purchase orders and requisitions, budget transfers and approvals for the computerized financial system. Assist in the implementation of accounts receivable cashiering and billing procedures. Update financial and accounts receivable data; input a variety of information into the financial system. Answer telephones; respond to inquiries and provide assistance to staff concerning the computer system and related policies and procedures. Provide training to staff in appropriate finance system functions; monitor training presentations to assure proper information is distributed. Verify and request employee training and access into financial modules; verify and process paperwork for employee access into accounts receivable module. Receive deposits and monies; assure cashiers are adhering to established procedures; prepare cash boxes; release monetary holds; monitor the processing of cash drawer transactions. Review, audit and approve requests for issuance of the campus credit card; communicate purchasing restrictions and recommend alternative purchasing options. Assist in the development, preparation and compilation of annual budget; distribute budget information to various campus departments. Train, oversee and provide work direction and guidance to assigned staff and student assistants; serve as the primary source of contact for department staff regarding procedures, assignments or budgetary issues; prepare and audit department personnel time sheets. Prepare and maintain a variety of records and reports related to assigned activities. Audit, process and report financial transact