Administrative Officer

G BAND DUTIES: May have contacts with customers and other external parties on routine matters. Typical assignments include the following: Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement. Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions. Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc. Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems. Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities. Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle. Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically. H BAND DUTIES: Same as the G band duties, however duties are performed at a higher level of independence. I BAND DUTIES: Serves as a senior level Administrative Officer for an Air Traffic Organization (ATO), Air Traffic Services (ATS) District, and operates under the supervision of the District Executive Advisor (DEA). Provides direct support to the DEA regarding day-to-day administrative functions of a District, which includes supporting a large number of geographically disbursed air traffic facilities; assisting the DEA in achieving goals, maximizing administrative services; planning and executing administrative business activities; and integrating consensus building throughout the district. Position resides at the District level throughout AJT Air Traffic Operations. Provides technical guidance to a team of professionals responsible for a broad range of administrative functions/programs such as but is not limited to: time and attendance, procurement, travel, logistics, finance, and coordinates requests for personnel actions and recruitment requests with HR. Provides advice and guidance to management officials at all levels throughout the district. Provides guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in depth knowledge of organizational agreements, MOUs, applicable precedents, agency manuals, directives, and research materials.